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D4 Communications

 Connect, Share & Celebrate

E-News & GoToMeeting

Website

Social Media

What We Do

 The theme Building ‘Communication’ Bridges is the goal for the D4 Communication Team in this biennium. Forming communication pathways from members, to clubs, to District 4, to Zonta International and vice versa.  

 Connecting – Sharing – Celebrating

Copyright.  Do It Right.

When using photos (and other media such as music and videos) in articles, on your website, on social media, in presentations, and for event promotions, it is important to only use content you have the permission to use, paid to use, or that you own, such as your club photos or something designed specifically for the club.

Do not let your club become the target of copyright infringement.  

What D4 Communications can offer You

GoToMeeting

GoToMeeting is an online meeting platform.  Is attendance at your meetings decreasing because of absence due to professional or personal reasons? Hold your club’s board or general meetings online with GoToMeeting. Also a valuable tool for holding committee or event meetings.

Event Espresso

Event Espresso 4 is an online event registration and ticketing program.  D4 has purchased and used the program to register and process District 4 Conference & the online Reading Group. We are looking to test this program for club event registrations.

E-News

Promote or announce club events and initiatives to District 4 members in a profession considerate manner through our MailChimp “E-News” Newsletter.

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Share Best Practices

The D4 website allows clubs to promote club events and initiatives through website posts.  D4 committees are also sharing information for club to use.  Retrieve tools and resources to help your club succeed.

Shout Out Your Message

Expand your club’s reach through D4 Social Media channels of Twitter and Facebook.  Don’t forget to Share Your Story with Zonta International.

D4 Reading Group

Meet online with fellow D4 Zontians to discuss books and topics of interest to you. Also, a great way to experience GoToMeeting in person and discuss interesting books.

Connect with D4 Members

District 4 Communications Committee is using part of its biennial budget to purchase and test an online meeting platform GoToMeeting and Event Espresso an online event registration & processing program.  These platforms are available to clubs to maximize opportunity and minimize expenses. Our E-News is being used to streamline communications to D4 members.  

Get Your Information & Message Out

GoToMeeting.

Connect with Members online

District 4 Communications Committee purchased the program GoToMeeting (GTM) in 2019 under their budget line to offer District Board & Committees an opportunity to work online.  We have gradually introduced clubs to this program.  In light of current health concerns with COVID-19, GTM may offer clubs a means of continuing the work you do in a safe, private and easy environment. Please contact D4 Communications to book your GTM.

Sharing Information & Best Practices within D4 

Using Social Media is a great tool for sharing our message with the world.  However, at the same time it is an important responsibility and the Communication Committee would like to give you some tips on how to ensure we are all using it effectively and safely, not just within Zonta but personally as well. We have also provided a template for communicating your information to us for posting on Social Media.

Want to share your message and not sure how to do it?  Contact the District 4 Communications Committee.

Tips

  1. Think – twice before posting any information that you may one day regret
  2. Don’t give away valuable data or post anything you might want to erase. If it is something you think you might want to delete later, do no post it.
  3. Images are plentiful online and are very easy to copy. You must respect the rights that are associated with the image including clipart. Key terms to look for when you want to reuse an image are: Royalty Free, No Copyright, Public Domain (Some popular free image websites are Pixabay, Shutterstock).
  4. Content – unless you created it yourself please ensure you acknowledge the original author.
  5. Communicate positively and not negatively especially when you are ‘speaking’ on behalf of Zonta.
  6. Consider what you want to achieve with your messages. Is it intended to be a message for just the membership or is it something you want to ‘push’ out to the public? They are very different audiences and you should consider which Social Media tool is best suited for your message.
  7. The average attention span for adults is mere minutes. Consider this when sending your message. A short blurb to capture your message is all you need and then you can provide a link or a referral to another section that has more details if the viewer wants more information.

Promote What You’re Doing & How Well You Did It

Tools & Resources

District 4 Communications for E-News, Website, Facebook & Twitter 

D4 Guidelines

D4 Templates

Get Your Content to D4 Communications

Suppying Promotion or Awareness Material

How to Send Article & Image Information

Copyright Information

District 4 Copyright Infrigement PDF

Example of Licensing Agreement to use image

Zonta International Where to Find Free Image Resources

Zonta International

PR Tools & Logos Resources

Sharing within & Beyond D4

Social media is an easy way to inform Zonta, your community and beyond about your club, initiatives, events, awards and general messages. Share with District 4 Communications and Zonta International.

Let The World Know

Join a Team of Communicators

We don’t want to do this alone!  Want to join the team?  Contact us and express your passion and area of interest.

Fun Facts for 2019

What has D4 Communications Team Been Up To?

E-News Distribution

District 4 Web Pages

Twitter Views, Likes & Shares

Facebook Likes & Shares

Team Members

Let’s Share What We Know & Do

Zonta District 4